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Administrative Assistant (Facilities)

Glenmont, NY, US, 12077


Who we are.

American National is a successful and stable corporation guided by five core values: Financial Strength, Integrity, Respect, Service and Teamwork. We are among America’s Most Trustworthy Financial Companies according to Forbes. We’ve spent the last 110+ years earning this reputation and we work each day to expand this legacy. We know we’re not just selling insurance, we’re providing security and peace of mind to our 5 million policyholders.

 

The growth, innovation and success of American National are driven by our incredible employees who thrive on delivering exceptional service to our clients. Success begins and ends with our people. Their loyalty and dedication to American National is why we’re successful.

 

If you share our values and can contribute to our mission of providing the highest quality service to our clients, we want to hear from you!

 

Why join us?

We know that our employees’ lives encompass much more than the time they spend at work. To help them maintain a healthy work/life balance, we’ve compiled a generous benefits package, including: medical, dental, vision, short and long-term disability, life insurance, flexible spending account, matching 401(k), paid time off, paid holidays, tuition reimbursement and referral bonuses.

 

We’ve also incorporated unique benefits like our volunteer program where employees are provided PTO for giving their time to a non-profit of their choice. Healthy employees are productive employees so we also have a comprehensive wellness program that includes onsite fitness centers and classes or discounted gym memberships, free health screenings, free flu shots, and more. ​

 

Facilities Administrator

American National is seeking an Administrative Assistant for our Facilities department in our Glenmont, NY location! As an Administrative Assistant, you will be responsible for defining, implementing and maintaining operational procedures for multiple properties, ensuring the comfort, security and safety of office personnel, as well as prolonged life of equipment and structures. If you are a team player, who demonstrates the ability to work well with others, while also providing top safety and security, we invite you to apply today!

 

Responsibilites

  • Provides correspondence to incoming calls and emails for the department 
  • Escorts vendors, contractors and guests to facilities management office
  • Dispatches work orders via the work order system (IMPAK), email or phone 
  • Monitors, maintains and orders office supplies for facilities management and Long term Storage employees 
  • Collects and organizes all receipts for departmental purchases, and distributes approved purchase orders (POs)
  • Demonstrates responsibility for tenant, vendor, project, property and record filing system for facilities management and long term storage 
  • Acts as a back up to records retention specialists in long term storage and provides assistance, as needed 
  • Organizes meetings and on-call setup and distribution for the department 
  • May complete additional duties, as needed

 

Qualifications 

  • High school diploma or a GED, required 
  • One year experience in a related field, required 
  • Must be able to stand for periods of time, and lift up to 50 pounds
  • Must be proficient in Microsoft Office Suite
  • Must have strong organizational skills 
  • Must have excellent verbal and written communication 
  • Must demonstrate the ability to be a team player and work well with others 

 

Hiring Practices

The preceding job posting has been designed to indicate the general nature and level of work performed by employees assigned to this role. It is not intended to be interpreted as a comprehensive list of all duties, responsibilities and qualifications.

 

American National’s recruitment policies help us place individuals in a timely and efficient manner. Only the most qualified candidates will be contacted by our recruiting team. Candidates always have the ability to determine their application status by logging into our Career Portal.

 

Learn more about our culture by following us on social media: LinkedIn, Facebook, Instagram, Twitter: @CareerswithAN

 

American National is an Equal Opportunity Employer. We provide equal opportunity to all qualified individuals regardless of race, color, religion, age, gender, gender expression, national origin, veteran status, disability or any other legally protected categories.

 

 


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“If you believe you can make a difference in the lives of our clients, if you’re willing to work hard, if you want a fulfilling career, and if your values match ours, then I want you to work for American National. ” – James Pozzi, President and CEO.

 

 

 


Nearest Major Market: Albany

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