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Facilities Administrative Assistant

Glenmont, NY, US, 12077

American National is an established, stable, and successful multi-line insurance corporation that has provided financial strength and a sense of security to employees, customers and business partners since 1905.  We’ve been recognized by Forbes as one of America’s most trustworthy financial companies and best mid-sized employers. With focus on our organization’s values and cultural richness: Financial Strength, Integrity, Respect, Service and Teamwork (FIRST) and Agility, Collaboration, and Engagement (ACE) we continue to pursue our vision to be a leading provider of financial products and services for current and future generations.


What’s in it for you?

American National supports a comfortable, diverse, and inclusive work environment, following a casual dress code and focus on healthy work-life balance. We understand that comprehensive benefits are important which is why we offer a generous package that includes: medical, dental, vision, short and long-term disability, life insurance, flexible spending accounts, matching 401(k), paid time off, paid holidays, tuition reimbursement, health-wellness initiatives, and a volunteer program where employees are provided PTO for giving their time to a charity of choice, and referral bonuses! We also offer a comprehensive wellness program that includes onsite fitness centers and classes or discounted gym memberships, free health screenings, free flu shots, and more.

Facilities Administrator

American National is seeking a Facilities Administrator to join our team! 


Purpose of the Job:

Responsible for defining, implementing and maintaining operational procedures for multiple properties, thus ensuring the comfort, security and safety of office personnel as well as prolonged life of equipment and structures. The incumbent performs a variety of routine work within established policies and procedures and receives detailed instructions on new projects and assignments.

Essential Functions:

  • Answers calls for the department and fields emails.
  • Receives vendors, contractors and guests to facilities management office.
  • Organizes meetings and on-call setup and distribution for the Albany and Springfield locations.
  • Dispatches work orders that come via the work order system (IMPAK), email or phone.
  • Monitors, maintains and orders office supplies for facilities management and Long Term Storage employees.
  • Collects and organizes all receipts for departmental purchases. Distributes approved purchase orders (POs).
  • Responsible for tenant, vendor, project, property and record filing system for facilities management and long term storage.
  • Responsible for Albany and Springfield vendor invoicing and compliance.
  • Assists with monthly budget reports for department
  • Acts as back up to records retention specialist in long term storage and provides additional assistance as needed.
  • Assists with Facilities Coordinator with vendor compliance, projects and provides additional assistance as needed.
  • Supports Springfield Facilities and Corporate Security
  • Responsible for ordering janitorial supplies


  • High school diploma or GED required
  • One year experience in banking, administration, customer service or similar role.
  • Enjoy working as a team-player in a supportive work environment
  • Proficient in utilizing the Microsoft Office Suite (Excel, Word, Power Point, etc.)

Special Position Requirements:

Essentially a normal office environment with acceptable lighting and temperature. This position has physical components, requiring walking, standing, lifting, bending and ability to lift up to 50 pounds. The position deals with confidential information requiring good judgment and a high degree of confidentiality. Works with multiple constituents, so must be a team player with a demonstrated ability to work well with others. Must be willing to help other team members with their job duties as needed.




Hiring Practices

The preceding job posting was designed to indicate the general nature and level of work performed by employees assigned to this position. It is not intended to be interpreted as a comprehensive list of all duties, responsibilities, and qualifications.


American National’s recruitment policies help us place individuals in a timely and efficient manner. Only the most qualified candidates will be contacted by our recruiting team. Candidates may check the status of their application(s) by logging into our Career Portal.


Learn more about our company, by following us on social media: LinkedIn, Facebook, Instagram, Twitter: @CareerswithAN


American National is an equal opportunity employer, committed to enhancing a diverse and inclusive environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, gender, gender expression, national origin, veteran status, disability or any other legally protected categories.


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“If you believe you can make a difference in the lives of our clients, if you’re willing to work hard, if you want a fulfilling career, and if your values match ours, then I want you to work for American National. ” – James Pozzi, President and CEO.




Nearest Major Market: Albany

Job Segment: Secretary, Social Media, Administrative Assistant, Real Estate, Administrative, Marketing, Sales

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